BOOKING A GOOD TALK: Next Steps

  1. Select a film and speaker
  2. Confirm the date & time of your event
  3. Confirm the speaking honorarium & license fee
  4. Ways you can screen the film
  5. Complete paperwork: contract, invoice, and any additional documentation
  6. Plan your GOOD TALK event format
  7. Share your event schedule and details
  8. Connect with the speaker and receive the streaming link
  9. Use GOOD TALKS publicity materials to publicize your event
  10. Payment

 

1. Select a film and speaker for your virtual event

We have speakers available for most of our films. You can browse the GOOD TALK collection, browse all of our films by subject area, or contact us for suggested speakers with expertise in a specific subject matter. Our standard format for GOOD TALKS is an hour-long Q&A moderated by faculty, staff, or students at your institution. If you are looking for a guest lecture or presentation, we can sometimes accommodate this depending on the speaker. To preview a film first request a free preview link.

 

2. Confirm the date & time of your event

Once you have identified the GOOD TALKS speaker you’d like to book, please provide us with your preferred date and time for the Q&A plus alternative dates so that we can confirm the speaker’s availability.

 

3. Confirm the speaking honorarium & license fee

Speaking Honorarium - Honorarium will vary depending on the speaker. We will share this information with you.

License fee - In addition to the honorarium, we charge a screening license fee that will vary depending on the kind of screening you are doing and the type of institution booking the talk. If your institution is hosting a GOOD TALK and providing film access that is open department-wide, open to multiple departments or groups, open to your campus or organization, or free and open to the public, you will be purchasing the 14 Day Streaming for Public Screening license. If you are hosting a GOOD TALK and providing film access that is only open to a classroom or group of students, faculty, or staff within your institution, you will be purchasing the 14 Day Streaming for Internal Use license. We will help you determine which license applies to your situation.

Processing fee - In most cases, we charge a $100 processing fee to cover GOOD DOCS’ costs for coordinating the event.

Negotiating and requesting reduced fees - We do our best to make GOOD TALKS accessible. If you need a reduced fee please let us know.

 

4. Ways you can screen the film

Our 14 day streaming license gives streaming access to the film for up to 14 days. You will also be able to share a link with your attendees to stream individually, at the same time or a different times during 14 day period. You may share the streaming link through your Zoom event or another password protected platform. You may want them to watch the documentary in advance if you have a limited time for the GOOD TALK. Our streaming platform does not have a “watch party” or chat box function. Please review our streaming policies and protect our films:

  • The streaming link must be shared privately via email, a private group, or a via password protected platform that restricts anyone who is not in the intended audience from accessing the link. Please verify that everyone included on your email list, private group or platform is either with your school or organization, or is registered for your event.
  • You MAY NOT share the streaming link on ANY public forum such as Facebook, Youtube or any publicly accessible website. 

Below is an example of what the streaming portal will look like:

GT Guide Ex

5. Complete paperwork: contract, invoice, and any additional documentation

Contract: We will send you a contract with the event details and our policies to sign. If your institution has its own required contract, we can use this instead.

Vendor registration, W9 and other forms: GOOD DOCS will provide any needed documentation your institution requires.

Invoice: GOOD DOCS will provide an invoice by email. Payment can be made by check, credit card, or ACH transfer. 

 

6. Plan your GOOD TALK event format

Format: Our preferred GOOD TALK format is a moderated Q&A lasting up to one hour-long. Moderators are typically faculty or staff members, and occasionally students. We recommend that moderators view the film and prepare questions in advance of the event. Typically, the moderator will introduce the speaker and begin the discussion with the prepared questions before opening up the conversation to audience members. 

Panels: You are welcome to invite our speakers to attend panel discussions rather than individual Q&As. Our speaker fee will remain the same.

Lectures and additional requests: Some of our speakers are willing to provide lectures as part of or in addition to the standard Q&A. There may be a higher speaker fees if they are able to accommodate your request.

Platform: GOOD DOCS does not schedule or provide the video meeting link for your event. Your institution will need to host and schedule the video conference and invite the speakers. Most GOOD TALKS are held on Zoom, but we can also accommodate Webex or Microsoft Teams depending on your institution’s preferred software.

  • If your event will be held in a conference format, rather than webinar, we suggest that if possible, you ask students to keep their cameras on and when selected, unmute themselves to ask their own questions. This tends to result in a more engaging conversation.

 

7.  Share your event schedule and details

We ask that you provide a “run of show” schedule and details about the GOOD TALK event at least two weeks in advance with the following information:

  • How and when will attendees be viewing the film (directly before the GOOD TALK? In the two weeks leading up to the GOOD TALK?)
  • Who will be attending the event
  • Will you require a tech check-in with the speaker before the GOOD TALK to ensure that audio, internet, etc. is working? These are typically 30 min - 10 min before the Q&A begins, but we can schedule it earlier with enough notice.
  • Names and background of event moderator
  • If possible, please specify in the schedule the length of time dedicated to each component of the GOOD TALK

    Example:

7:00 - Moderator introduces film and speaker

7:05 - Moderator asks prepared questions

7:35 - Moderator brings in audience questions

7:50 - Final parting thoughts

 

8. Connect with the speaker and receive the streaming link

Once we receive your event schedule and details, we will connect you with the speaker and share their contact information.

You will receive the 14 day streaming link for the 14 day window of your choice. Please review our streaming policies and protect our films.

 

9. Use GOOD TALKS publicity materials to publicize your event

We recommend that you plan your event far enough in advance so that you can adequately promote it to ensure a good turn out.  We will send you publicity materials  you can use to create and circulate flyers, posters, and social media posts. If you are at a college campus, here are a few suggestions for promoting your event:

  • Ask professors in departments related to the GOOD TALK topic to make the film screening a part of their own classwork and suggest providing extra credit to students who attend, or making attendance required
  • Reach out to student organizations to help build interest in the event
  • Reach out to your school’s paper, radio station, or magazines to help promote the event
  • Reach out to the university's paper (also radio station and magazines) to cover the event
  • Create an event page (on Facebook or your school’s web portal) and share it with relevant organizations. Share it with GOOD DOCS so we can help promote
  • Utilize any email lists you may have.

 

10. Payment

GOOD DOCS requests that you send payment within 30 days after your event. We understand that some school systems will take longer to send payment. You may pay by credit card, check, or ACH deposit using our Quickbooks invoice. We do not provide our bank information.